NIM Audit for UNDP Fiji MCO

Country: Fiji
Language: EN
Number: 6185192
Publication date: 13-12-2017
Source: United Nations Procurement Notices (UNDP)
Tags: Accounting services Travel management services Travel services Security


NIM Audit for UNDP Fiji MCO
Procurement Process : RFP - Request for proposal
Office : UNDP Pacific - FIJI
Deadline : 04-Jan-18
Posted on : 12-Dec-17
Development Area : SERVICES
Reference Number : 43165
Link to Atlas Project :
Non-UNDP Project
Documents :
Request for Proposal (RFP) -NIM Audit
Submission Docs
Overview :

Description of Requirements



Context of the Requirement


NIM Audit for UNDP Fiji MCO

Implementing Partner of UNDP


Refer list as per Part E of Attachment 2 and on page 6 of ToR

Brief Description of the Required Services[1]


Audit Services

List and Description of Expected Outputs to be Delivered


  • Week of 22 Jan Meeting with UNDP and securing needed documents from UNDP Pacific Office before travelling in country
  • Week of 29 Jan – Auditors travel projects in Solomon Islands, FSM, Kiribati, Nauru, Palau, Tonga, Tuvalu and Vanuatu
  • 9 – 16th March 2018 – draft reports submitted to UNDP, for management response
  • 23 March 2018 – Management responses sent to auditors for finalizing reports
  • 4 April 2018 – Final audit report received from Auditors.

Final Audit Report to be in pdf/word format so it can be easily copied and loaded into CARDS

Person to Supervise the Work/Performance of the Service Provider

Asenaca Ravuvu – IRMU Team Leader

Frequency of Reporting

As and when required

Progress Reporting Requirements

As and when required



Location of work


Field Work in Solomon Islands, FSM, Palau, Kiribati, Nauru, Tonga, Tuvalu, Vanuatu and Fiji.

Expected duration of work

3 months (29th Jan -30 April 2018)

Target start date

29th January, 2018

Latest completion date

3 April, 2018


Travels Expected


Please provide detail travel dates including cost and days to spend in country as part of your financial proposal.


Special Security Requirements


☒ Comprehensive Travel Insurance


Facilities to be Provided by UNDP (i.e., must be excluded from Price Proposal)


☒ Office space and facilities


Implementation Schedule indicating breakdown and timing of activities/sub-activities


☒ Required


Names and curriculum vitae of individuals who will be involved in completing the services


☒ Required



Currency of Proposal


☒ Local Currency (FJD)

Value Added Tax on Price Proposal[2]

☒ must be inclusive of VAT and other applicable indirect taxes



Validity Period of Proposals (Counting for the last day of submission of quotes)


☒ 120 days


In exceptional circumstances, UNDP may request the Proposer to extend the validity of the Proposal beyond what has been initially indicated in this RFP. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Proposal.


Partial Quotes


☒ Not permitted



Payment Terms[3]





Condition for Payment Release

Draft Assessment Report (separate Assessment report for 4 projects in Solomon Islands,2 projects in Fiji,1 Project in Tonga,2 project in Vanuatu,1 project in Nauru, 2 projects in Tuvalu ,2 projects in Kiribati, 1 Project in Palau and 1 project in FSM



Within thirty (30) days from the date of meeting the following conditions:

  • UNDP’s written acceptance (i.e., not mere receipt) of the quality of the outputs; and
  • Receipt of invoice from the Service Provider.

Final Assessment Report (separate Assessment report for in Solomon Islands, FSM, Palau Kiribati, Nauru, Tonga, Tuvalu, Vanuatu and Fiji




Person(s) to review/inspect/ approve outputs/completed services and authorize the disbursement of payment


Asenaca Ravuvu – IRMU Team Leader


Type of Contract to be Signed


☒ Contract for Professional Services



Criteria for Contract Award


☒ Highest Combined Score (based on the 70% technical offer and 30% price weight distribution)

☒ Full acceptance of the UNDP Contract General Terms and Conditions (GTC). This is a mandatory criteria and cannot be deleted regardless of the nature of services required. Non acceptance of the GTC may be grounds for the rejection of the Proposal.


Criteria for the Assessment of Proposal


Technical Proposal (70%)

a) Proven experience in similar assignments (30 points);

- (eg. Past audit experience on development programmes)


b) The qualifications, competence and experience of the personnel proposed for the assignment for a total of (20 points); and

- Atleast BA in accounting and financial management or similar discipline

- At least 3 years of experience in similar audit field

- Good Analytical skills

- Demonstrated multi-tasking and efficiency

- c) The approach in implementing the tasks described in the audit schedule of requirements (15 points).

d) The schedule of the audit engagement, assessed in terms of its responsiveness to the schedule requirements of UNDP (5 points)

- Ability to meet the deadlines


Financial Proposal (30%)

To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP.



UNDP will award the contract to:


☒ One and only one Service Provider



Annexes to this RFP[4]


☒ Form for Submission of Proposal (Annex 2)

☒ General Terms and Conditions / Special Conditions (Annex 3)[5]

☒ Detailed TOR (Annex 4)


Contact Person for Inquiries

(Written inquiries only)[6]


Vimal Pillay

Procurement Associate


Deadline for submitting requests for clarifications/ questions is 4 days before the submission date.


Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers.

Due Date

4th January ,2018 by 5pm (Fiji time)



[1] A detailed TOR may be attached if the information listed in this Annex is not sufficient to fully describe the nature of the work and other details of the requirements.

[2] VAT exemption status varies from one country to another. Pls. check whatever is applicable to the UNDP CO/BU requiring the service.

[3] UNDP preference is not to pay any amount in advance upon signing of contract. If the Service Provider strictly requires payment in advance, it will be limited only up to 20% of the total price quoted. For any higher percentage, or any amount advanced exceeding $30,000, UNDP shall require the Service Provider to submit a bank guarantee or bank cheque payable to UNDP, in the same amount as the payment advanced by UNDP to the Service Provider.

[4] Where the information is available in the web, a URL for the information may simply be provided.

[5] Service Providers are alerted that non-acceptance of the terms of the General Terms and Conditions (GTC) may be grounds for disqualification from this procurement process.

[6] This contact person and address is officially designated by UNDP. If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was received.

Other tenders from Fiji за for this period

Inception Support Officer _RMI Source: United Nations Procurement Notices (UNDP)