Training of Trainers Workshops on Enterprise Skills. Market Analysis, Investment Promotion and Value Addition in the Development Minerals Sector, Fiji.

Description

Training of Trainers Workshops on Enterprise Skills. Market Analysis, Investment Promotion and Value Addition in the Development Minerals Sector, Fiji.
Procurement Process : RFP - Request for proposal
Office : UNDP Fiji - FIJI
Deadline : 12-Oct-17
Posted on : 03-Oct-17
Development Area : CONSULTANTS
Reference Number : 41437
Link to Atlas Project :
00075375 - Extractive Industries for Sustainable Development
Documents :
RFP
Overview :

Description of Requirements

 

Context of the Requirement

 

TRAINING OF TRAINERS WORKSHOPS ON ENTERPRISE SKILLS, MARKET ANALYSIS, INVESTMENT PROMOTION AND VALUE ADDITION IN THE DEVELOPMENT MINERALS SECTOR, FIJI

Implementing Partner of UNDP

UNDP (Direct Implementation)

 

Brief Description of the Required Services[1]

UNDP is seeking the services of a competent consultancy firm in Fiji to facilitate 1 national training workshop on Enterprise Skills, Market Analysis and Investment Promotion in the development minerals sector – targeting small-scale operators/SMEs Government representatives and resource owners in Fiji

 

List and Description of Expected Outputs to be Delivered

The training workshop aims at improving the capacity of key stakeholders in the Development Minerals sector such as small -scale operators/SMEs and Business Development Service providers both from government line Ministries and the private sector, to establish and manage business enterprises in a sustainable and inclusive manner, specifically skilling in enterprise development and management, market analysis and investment promotion as well as value-addition. The training workshop will have the following objectives:

  • To enhance enterprise development and management skills, enabling existing and potential (formal and informal) small and medium-sized entrepreneurs, including women and youth, to start viable businesses, strengthen the viability and profitability of existing enterprises and create employment in the process;
  • Enhanced understanding of gender and human rights dimensions of the sector at local level with concrete recommendations for stakeholders on addressing gender disparity, human rights issues, as well as building capacity for conflict management and resolution;
  • To increase understanding of the dynamics of the targeted value chains and identification of the opportunities and constraints along specific value chains;
  • To develop the market analysis and investment promotion skills of small and medium-size enterprises;
  • To enhance the capacity of business development services (BDS) to facilitate business start-ups and scale-ups by delivering sector-specific training, extension services and support for existing and potential entrepreneurs in market analysis and investment promotion;
  • To facilitate in-country knowledge exchange on low-technology, low-cost and environmentally friendly value addition techniques for targeted minerals for the sector to contribute to inclusive and sustainable development.

 

Expected Outputs:

  • Capacity Needs Assessment Report
  • Draft training workshop agenda
  • Developed training content and materials (including presentations, activities and case studies) for review by the programme team and other experts
  • Final training workshop agenda
  • Final training materials

Per participant:

  • Draft enterprise development plan (business plan; Draft accounting plan etc.)
  • Draft market analysis and value chain development plan
  • An action plan towards the implementation of the above plans (Return to Work Plan)
  • Final report including analyzed training evaluations

Person to Supervise the Work/Performance of the Service Provider

 

Country Coordinator – Development Minerals Fiji Project

Frequency of Reporting

Formal reporting tagged to contract payments will be outlined in the contract.

This does not limit the need for ad-hoc communication and progress reporting between the contractor and the UNDP project team as and when requested.

Progress Reporting Requirements

  • E-mail communication
  • Use of a suitable workshop report template

 

Location of work

At Contractor’s Location

Expected duration of work

13 working days

Target start date

16 October 2017

Latest completion date

30 November 2017

 

Travels Expected

 

 

Destination/s

 

Estimated Duration

Brief Description of Purpose of the Travel

 

Target Date/s

Pacific harbour

4 days

National ToT workshop

Mid-November 2017

 

 

 

 

 

 

 

 

 

 

Special Security Requirements

 

☒ Comprehensive Travel Insurance

 

Implementation Schedule indicating breakdown and timing of activities/sub-activities

 

☒ Required

 

Names and curriculum vitae of individuals who will be involved in completing the services

 

☒ Required

 

 

Currency of Proposal

 

☒ Local Currency (FJD)

Value Added Tax on Price Proposal[2]

☒ must be inclusive of VAT and other applicable indirect taxes

 

 

Validity Period of Proposals (Counting for the last day of submission of quotes)

 

☒ 90 days

In exceptional circumstances, UNDP may request the Proposer to extend the validity of the Proposal beyond what has been initially indicated in this RFP. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Proposal.

 

Partial Quotes

 

☒ Not permitted

 

 

Payment Terms[3]

 

Outputs

Percentage

Timing

Condition for Payment Release

Submission of a Training needs assessment report, and finalised workshop agenda

30%

 

 

Within thirty (30) days from the date of meeting the following conditions:

  • UNDP’s written acceptance (i.e., not mere receipt) of the quality of the outputs; and
  • Receipt of invoice from the Service Provider.

Submission of outcomes-based workshop report incorporating evaluation analysis and recommendations, and with a summary of participants return to work plans.

70%

 

 

 

 

 

 

 

 

 

 

 

 

 

Person(s) to review/inspect/ approve outputs/completed services and authorize the disbursement of payment

 

Country Coordinator – Development Minerals Fiji project

 

Type of Contract to be Signed

 

☒ Purchase Order

☒ Institutional Contract

 

 

Criteria for Contract Award

☒ Highest Combined Score (based on the 70% technical offer and 30% price weight distribution)

☒ Full acceptance of the UNDP Contract General Terms and Conditions (GTC). This is a mandatory criterion and cannot be deleted regardless of the nature of services required. Non-acceptance of the GTC may be grounds for the rejection of the Proposal.

 

Criteria for the Assessment of Proposal

 

Technical Proposal (70%)

☒ Expertise of the Firm [indicate percentage]

☒ Methodology, Its Appropriateness to the Condition and Timeliness of the Implementation Plan [indicate percentage]

☒ Management Structure and Qualification of Key Personnel [indicate percentage]

 

Financial Proposal (30%)

To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP.

 

 

UNDP will award the contract to:

 

☒ One and only one Service Provider

 

 

Annexes to this RFP[4]

 

☒ Form for Submission of Proposal (Annex 2)

☒ General Terms and Conditions / Special Conditions (Annex 3)[5]

☒ Detailed TOR

 

 

Contact Person for Inquiries

(Written inquiries only)[6]

 

Dale Kacivi

Procurement Associate

dale.kacivi@undp.org

 

Or

 

Isikeli Valemei

Programme Associate

isikeli.valemei@undp.org

 

Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers.

 

Other Information [pls. specify]

 

 

 

Annex 2

FORM FOR SUBMITTING SERVICE PROVIDER’S PROPOSAL[7]

(This Form must be submitted only using the Service Provider’s Official Letterhead/Stationery[8])

[insert: Location].

[insert: Date]

 

To: [insert: Name and Address of UNDP focal point]

 

Dear Sir/Madam:

 

We, the undersigned, hereby offer to render the following services to UNDP in conformity with the requirements defined in the RFP dated [specify date] , and all of its attachments, as well as the provisions of the UNDP General Contract Terms and Conditions :

 

Qualifications of the Service Provider

The Service Provider must describe and explain how and why they are the best entity that can deliver the requirements of UNDP by indicating the following :

  • Profile – describing the nature of business, field of expertise, licenses, certifications, accreditations;
  • Business Licenses – Registration Papers, Tax Payment Certification, etc.
  • Latest Audited Financial Statement – income statement and balance sheet to indicate Its financial stability, liquidity, credit standing, and market reputation, etc. ;
  • Track Record – list of clients for similar services as those required by UNDP, indicating description of contract scope, contract duration, contract value, contact references;
  • Certificates and Accreditation – including Quality Certificates, Patent Registrations, Environmental Sustainability Certificates, etc.
  • Written Self-Declaration that the company is not in the UN Security Council 1267/1989 List, UN Procurement Division List or Other UN Ineligibility List.

 

Proposed Methodology for the Completion of Services

 

The Service Provider must describe how it will address/deliver the demands of the RFP; providing a detailed description of the essential performance characteristics, reporting conditions and quality assurance mechanisms that will be put in place, while demonstrating that the proposed methodology will be appropriate to the local conditions and context of the work.

 

 

Qualifications of Key Personnel

If required by the RFP, the Service Provider must provide :

  • Names and qualifications of the key personnel that will perform the services indicating who is Team Leader, who are supporting, etc.;
  • CVs demonstrating qualifications must be submitted if required by the RFP; and
  • Written confirmation from each personnel that they are available for the entire duration of the contract.

Cost Breakdown per Deliverable*

 

Deliverables

[list them as referred to in the RFP]

Percentage of Total Price (Weight for payment)

Price

(Lump Sum, All Inclusive)

1

Deliverable 1

 

2

Deliverable 2

 

 

3

….

 

 

 

Total

100%

 

*This shall be the basis of the payment tranches

 

Cost Breakdown by Cost Component[This is only an Example]:

Description of Activity

Remuneration per Unit of Time

Total Period of Engagement

No. of Personnel

Total Rate

I. Personnel Services

 

 

 

 

1. Services from Home Office

 

 

 

 

a. Expertise 1

 

 

 

 

b. Expertise 2

 

 

 

 

2. Services from Field Offices

 

 

 

 

a . Expertise 1

 

 

 

 

b. Expertise 2

 

 

 

 

3. Services from Overseas

 

 

 

 

a. Expertise 1

 

 

 

 

b. Expertise 2

 

 

 

 

II. Out of Pocket Expenses

 

 

 

 

1. Travel Costs

 

 

 

 

2. Daily Allowance

 

 

 

 

3. Communications

 

 

 

 

4. Reproduction

 

 

 

 

5. Equipment Lease

 

 

 

 

6. Others

 

 

 

 

III. Other Related Costs

 

 

 

 

 

[Name and Signature of the Service Provider’s Authorized Person]

[Designation]

[Date]

 

 

 

[1] A detailed TOR may be attached if the information listed in this Annex is not sufficient to fully describe the nature of the work and other details of the requirements.

[2] VAT exemption status varies from one country to another. Pls. check whatever is applicable to the UNDP CO/BU requiring the service.

[3] UNDP preference is not to pay any amount in advance upon signing of contract. If the Service Provider strictly requires payment in advance, it will be limited only up to 20% of the total price quoted. For any higher percentage, or any amount advanced exceeding $30,000, UNDP shall require the Service Provider to submit a bank guarantee or bank cheque payable to UNDP, in the same amount as the payment advanced by UNDP to the Service Provider.

[4] Where the information is available in the web, a URL for the information may simply be provided.

[5] Service Providers are alerted that non-acceptance of the terms of the General Terms and Conditions (GTC) may be grounds for disqualification from this procurement process.

[6] This contact person and address is officially designated by UNDP. If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was received.

[7] This serves as a guide to the Service Provider in preparing the Proposal.

[8] Official Letterhead/Stationery must indicate contact details – addresses, email, phone and fax numbers – for verification purposes

 

 

 

Terms of Reference

 

TRAINING OF TRAINERS WORKSHOP ON ENTERPRISE SKILLS, MARKET ANALYSIS, INVESTMENT PROMOTION AND VALUE ADDITION IN THE DEVELOPMENT MINERALS SECTOR, FIJI

 

The ACP-EU Development Minerals Programme is a three-year, €13.1 million capacity building program that aims to build the profile, and improve the management, of Development Minerals (industrial minerals; construction materials; dimension stones; and semi-precious stones). The program is an initiative of the African, Caribbean and Pacific (ACP) Group of States, financed by the European Union and the United Nations Development Programme (UNDP), and implemented by UNDP.

 

The mining of Development Minerals has important implications for sustainable development, however, they have not received adequate attention for their potential to impact livelihoods; and few development programmes have provided support for this mining sub-sector. Often referred to as Low Value Minerals and Materials (LVMM) due to their low price as a function of their weight, and their relatively low value to international commodity markets, Development Minerals provide crucial inputs for domestic economic development (infrastructure, manufacturing, construction and agriculture to name a few) and have the potential to be high value in terms of national development. In comparison to the metals sector, Development Minerals have closer links with the local economy, and have the potential to generate more local jobs, with a greater impact on poverty reduction. This is partly because the sector is dominated by small and medium scale domestic businesses. However, the income generation potential of the sector often remains unrealized or under-realized. This is in part due to the uncertain legal and regulatory framework in which the sector operates and the lack of publicly available and easily accessible geological data, which exacerbates wasteful exploration and discourages investment in the sector. Furthermore, there can be significant social and environmental impacts associated with the mining of Development Minerals, with consequences on health and safety of workers in this sector and surrounding communities.

The ACP-EU Development Minerals project in Fiji utilizes UNDP’s capacity development approach and key stakeholders targeting public stakeholders such as regulatory agencies and local governments; private stakeholders such as small-scale mining enterprises and associations, business development centers; and social stakeholders such as civil society organizations and community groups

 

Scope of Work and Functions

UNDP is seeking the services of a competent consultancy firm in Fiji to facilitate 1 national training workshop on Enterprise Skills, Market Analysis and Investment Promotion in the development minerals sector – targeting small-scale operators/SMEs Government representatives and resource owners in Fiji

 

Objectives

The training workshop aims at improving the capacity of key stakeholders in the Development Minerals sector such as small -scale operators/SMEs and Business Development Service providers both from government line Ministries and the private sector, to establish and manage business enterprises in a sustainable and inclusive manner, specifically skilling in enterprise development and management, market analysis and investment promotion as well as value-addition. The training workshop will have the following objectives:

To enhance enterprise development and management skills, enabling existing and potential (formal and informal) small and medium-sized entrepreneurs, including women and youth, to start viable businesses, strengthen the viability and profitability of existing enterprises and create employment in the process;

Enhanced understanding of gender and human rights dimensions of the sector at local level with concrete recommendations for stakeholders on addressing gender disparity, human rights issues, as well as building capacity for conflict management and resolution;

To increase understanding of the dynamics of the targeted value chains and identification of the opportunities and constraints along specific value chains;

To develop the market analysis and investment promotion skills of small and medium-size enterprises;

To enhance the capacity of business development services (BDS) to facilitate business start-ups and scale-ups by delivering sector-specific training, extension services and support for existing and potential entrepreneurs in market analysis and investment promotion;

To facilitate in-country knowledge exchange on low-technology, low-cost and environmentally friendly value addition techniques for targeted minerals for the sector to contribute to inclusive and sustainable development.

 

Methodology

The training will be tailored to reflect mineral specific issues and allow participants to reflect on the minerals they deal in. Participatory, adult learning methodologies will be used, including a mixture of technical presentations, participant knowledge sharing, case studies, a field visit, group discussion, role-plays, and guest speakers.

 

An application process for the Training participants will be launched and dissemination supported by the Development Mineral committee. The targeted training participants will be drawn from the small scale private sector, mining and quarry associations, business development stakeholders and sector-specific extension service providers from both the public and private sectors.

 

Training participants will be invited by the Development Mineral committee.

 

A field visit will be organized on a designated day of the workshop to allow participants to witness low cost and low technology mineral beneficiation as part of the introduction to value addition.

 

Scope of Work:

Under the direct supervision of the Country Coordinator for Development Minerals – Fiji project (UNDP Pacific office in Fiji) the Service provider will:

Organize field visits with at least 2 SMEs dealing with each of the 3 groups of minerals (hard rock, river