Tender for Long Term Agreement with UNDP Pacific Office in Fiji for Production & Supply and Digitization of Fiji Annual Law Reports

Country: Fiji
Language: EN
Number: 4035640
Publication date: 31-08-2017
Source: United Nations Procurement Notices (UNDP)

Description

Tender for Long Term Agreement with UNDP Pacific Office in Fiji for Production & Supply and Digitization of Fiji Annual Law Reports
Procurement Process : ITB - Invitation to bid
Office : UNDP Country Office - FIJI
Deadline : 22-Sep-17
Posted on : 31-Aug-17
Development Area : SERVICES
Reference Number : 40546
Link to Atlas Project :
00092247 - Fiji Access to Justice Project
Documents :
Invitation to Bid (ITB)_Law Report Books_
Submission Document
Overview :

The Fiji Access to Justice Project, funded by the European Union and implemented by the United Nations Development Programme, supports access to justice for impoverished and vulnerable groups through empowering people to access legal rights and services through the relevant key justice institutions, in conjunction with strengthening those key justice institutions to undertake improved service delivery. The Legal Aid Commission and the Judicial Department are the two key justice institutions entry points for access to justice, along with links to other institutions, and are being strengthened under this project. Under the Fiji Access to Justice Project support is being provided to the Fiji Judicial Department in the publishing of the annual ‘Fiji Law Reports’.

 

 

LOT 1 – Production and Digitization of seven years of Fiji Annual Law Reports

 

The details of the requirements are that for each volume of the Fiji Annual Law Reports; for the years 2009, 2010, 2011, 2013, 2014, 2015, and 2016:

 

The creation of tables (table of cases reported, table of cases judicially considered, table of statues judicially considered).

Creation of index, proofreading, styling of the judgment text to ensure consistency and readability.

Creation of a PDF version of the printed report to be able to be used online.

For each case a requirement for catchwords and headnotes to be produced.

 

The format of the reports is to be in line with the previous productions in 2007 and 2012), A5 sized book, with hardcover in green color. Photograph attached.

 

For each year there will be 150 hard copies produced, in the same style as the Fiji Law Reports 2007 and 2012.

 

The estimated timeline for this process needs to be provided against the following milestones:

 

First Milestone: Following the provision to the Company of all the cases for 2009, 2010, 2011, 2013, 2014, 2015 and 2016 which will be provided electronically; the estimate of weeks at which the Volumes will be returned to UNDP for checking by the Fiji Judicial Department of the catchwords, headnotes, formatting and tables.

 

Second Milestone: Following the return of the Volumes with any corrections; the estimate of weeks of when the printing will be finalized and Volumes arrive in Suva, Fiji.

 

 

Item Description

Technical Specification

Quantity required

Latest Delivery Date to Suva, Fiji

Fiji Annual Law Reports

Years

  • 2009
  • 2010
  • 2011
  • 2013
  • 2014
  • 2015
  • 2016

 

Each Annual Report will have:

 

  • 100 cases each

 

  • 1,000 pages each /per report (approx)
  • Size: A5 - 240 x 152 mm

 

  • Hard cover: (i) Buckram (Green) over 2400 um boards. Gold blocked over silkscreen patches on front and spine

 

  • (ii) Collate, sewn, plain, endpapers, round backed, head & tail bands

 

As per picture attached

 

150 copies of each Annual Report

150 working days from issuance of PO.

Freight /delivery cost

Vendors should also provide shipping cost (DAP) as part of their bid submission. This should be inclusive of Freight /import Taxes and Customs Clearance Charges.

 

 

 

 

– Digitization of seven years of the Fiji Annual Law Reports

 

For the seven years of the Fiji Annual Law Reports to be produced above; 2009, 2010, 2011, 2013, 2014, 2015, and 2016, 2008; there is a requirement for these reports to be digitized and placed online. The online facility would need to be on a portal, which provides legal search and cross referencing, and is at accessible at no cost to a nominate group of Fiji users. This is expected to involve:

 

Create an online parent source to contain multiple volumes as indicated below;

Create and implement hyperlinks to facilitate access to Fiji Law reports where the company has publication rights;

PDF Versions mirroring print versions for handing up in court; and

Electronic processing, including uploading and QA assurances to platform.

 

No

Item Description

Volumes

Cases

1

Fiji Annual Law Report 2009

1

100

2

Fiji Annual Law Report 2010

1

100

3

Fiji Annual Law Report 2011

1

100

4

Fiji Annual Law Report 2013

1

100

5

Fiji Annual Law Report 2014

1

100

6

Fiji Annual Law Report 2015

1

100

7

Fiji Annual Law Report 2016

1

100

 

 

 

 

 

 

 

Lot 2 – Digitization of eight years of Fiji Annual Law Reports

 

Eight years of the Fiji Annual Law Reports; 2002, 2003, 2004, 2005, 2006, 2007, 2008, and 2012; There is a requirement for these reports to be digitized and placed online. The online facility would need to be on a portal, which provides legal search and cross referencing, and is at accessible at no cost to a nominate group of Fiji users. This is expected to involve:

 

Create an online parent source to contain multiple volumes as indicated below;

Create and implement hyperlinks to facilitate access to Fiji Law reports where the company has publication rights;

PDF Versions mirroring print versions for handing up in court; and

Electronic processing, including uploading and QA assurances to platform.

 

No

Item Description

Volumes

Cases

1

Fiji Annual Law Report 2002

1

83

2

Fiji Annual Law Report 2003

1

66

3

Fiji Annual Law Report 2004

1

83

4

Fiji Annual Law Report 2005

1

89

5

Fiji Annual Law Report 2006

1

85

6

Fiji Annual Law Report 2007

1

59

7

Fiji Annual Law Report 2008

3

270

8

Fiji Annual Law Report 2012

2

142

 

 

 

Delivery Timelines

 

LOT 1-Production and Digitization of the 7 volumes

Item

Proposed Delivery date

Production & Digitization -2009, 2010, 2011

December 2018

Production & Digitization -2013, 2014, 2015

December 2019

Production & Digitization -2016

May 2020

 

LOT 2-Digitization of the 8 volumes

Item

Proposed Delivery Date

Digitization 2003,2004,2005,2006,2007,2008 & 2012

March 2018

 

 

Key Performance Indicators ( KPI)

 

Product Service

Performance Attribute

Definition

Standard /Service Level

Delivery

Speed and Efficiency

Ability to deliver product or service as required

Delivery within working 150 days form PO issuance date

Accessibility of website/online library

Accessibility

Website accessible to users at any time

Available always (no downtime)

Product Quality

Superior Quality

Quality as per requirements in the ITB

Zero Error

Price offered

Fixed price

Price not increase during the duration of the contract

Invoice is consistent with LTA price

 

3. Service Quality

 

Accessibility

Ability to access or approach the service provider

Telephone: focal point or alternate contactable on landline or mobile when required

E-mail: emails responded to within 3 working days

Website: ability to provides services/information through website

 

 


Other tenders from Fiji за for this period

Tender for Long Term Agreement with UNDP Pacific Office in Fiji for Production & Supply and Digitization of Fiji Annual Law Reports Source: United Nations