Coordination Consultant (National Biodiversity Project)

Country: Fiji
Language: EN
Number: 2432677
Publication date: 08-06-2017
Source: United Nations Procurement Notices (UNDP)
Tags: Travel management services Travel services

Description

Coordination Consultant (National Biodiversity Project)
Procurement Process : RFP - Request for proposal
Office : UNDP Pacific - FIJI
Deadline : 21-Jun-17
Posted on : 07-Jun-17
Development Area : CONSULTANTS
Reference Number : 38339
Link to Atlas Project :
00074643 - FSM CBD - National Biodiversity Implementation
Documents :
TOR Coordination Consultant
Overview :

 

Terms of Reference

Ref: PN/FJI 023/2017

Consultancy Title: Coordination Consultant (National Biodiversity Project)

Project Name: National Biodiversity Planning to Support the implementation of the CBD 2011-2020 Strategic Plan in the FSM

Period of assignment: 100 working days (starting no later than July 4 and completion by November 30)

Supervisor (s): UNDP Fiji Multi Country Office in coordination with the Department of Resources and Development

Duty Station: Pohnpei (consultant will be expected to travel to four states)

Consultancy Proposal should be emailed to procurement.fj@undp.org no later than COB June 21, 2017 clearly stating the title of consultancy applied for. Any proposals received after this date/time will not be accepted. Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail indicated above. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. Incomplete, late and joint proposals will not be considered and only offers for which there is further interest will be contacted.

  • < >Article 6 and the CBD COP Decision X/2. Above all, the project is a significant contribution to the FSM’s efforts towards implementing the CBD Strategic Plan 2011-2020 at the national level. The project builds on the current status and achievements of the country with respect to biodiversity planning and reporting. It aims to integrate the FSM’s obligations under the CBD into its national development and sectoral planning frameworks through a renewed and participative ‘biodiversity planning’ and strategizing process. This process is expected to produce measurable targets for biodiversity conservation and sustainable use. It will equally ensure that the value of ecosystems’ goods and services, as well as the challenges and opportunities for ecosystem-based adaptation and resilience are taken into consideration in the process. The project will achieve its objective through the implementation of three components, whose activities are thoroughly described in the GEF approved proposal for BD EA. They are: (1) A participative stocktaking exercise on existing strategies takes place and national biodiversity targets are developed in response to the global Aichi Targets;

 

 

(2) The NBSAP is revised/updated and it fully integrates new aspects of the CBD strategic plan, such as mainstreaming and anchoring the implementation of the plan into national development frameworks, valuing ecosystem services and promoting ecosystem-based adaptation and resilience; and

 

 

 

(3) National frameworks for resource mobilization, Convention reporting and exchange mechanisms are strengthened.

 

Scope of Work:

 

 

The FSM CBD Project was recently awarded an extension until November 30, 2017. A National consultant is recruited urgently to support the Department of Resources and Development (DRD) in coordinating implementation as the Project attempts to undertake key remaining tasks leading to development of a revised National Biodiversity Strategy Action Plan.

 

The national coordination consultant will be expected to undertake the following tasks:

Organize and jointly assist the Department of Resources and Developmentwith stakeholder meetings and consultations

Provide monthlynarrativereports documenting achievements and recommendations

Provide quarterly reports (technical and financial reports)

Compiling Minutes of discussions with key stakeholders

Support Department of Resources and Development establish and maintain a national clearing house mechanism

  • < >

Provide financial and technical advice necessary for achieving project results

Act as secretariat forproject consultations

Review and providefeedback on draft project documents

Attend to other task as directed by Department of Resources and Development (DRD)

Maintain Project records

Support official closure of project in consultation with UNDP and Department of Resources and Development

Attend to other tasks as directed by Department of Resources and Development (DRD)

Deliverables

 

The main products expected from this engagement are:

 

Monthly progress reports

Quarterly progress reports ( technical and financial)

Final report

 

The UNDP and Department of Resources and Development, reserves the right to withhold remuneration if, it is deemed that the work done under this Terms of Reference (ToRs) is unsatisfactory.

Proposed Methodology and Timelines

The consultant is expected to propose a work layout, plan and timelines to achieve the expected outputs with the appropriate methodology.

Fee Proposal/Price Schedule

The consultant is requested to provide a proposal or quotation of the fees/cost for the services, which will be rendered. The fee proposal should consist of:

Daily consultancy rates

Travel and Daily Allowance

 

 

 

 

Payment Schedule:

Twenty percent (20%) of the maximum payable Consultancy Fee [Professional Service] will be paid following signing of this Agreement and submission of a work plan by July 10;

 

Twenty Five Percent (25%) will be paid within submission and acceptance ofJuly - August monthly progress report by5 September;

 

Twenty Fivepercent (25%) will be paid within submission and acceptance ofSeptember – October progress report by November 5;

 

Thirty percent (30%) will be paid within submissionand acceptance of final reportfollowing completion and acceptance of NBSAP Strategy

Reporting Requirements

The consultant will be monitored, overseen and supervised by the Department of Resources and Development in close cooperation with the UNDP Pacific Office. The consultant is expected to work closely with the Technical consultant, also taking directions from the consultant regarding priorities. Both consultants will be expected to work as a team together coordinating activities and keeping in mind target outputs of an updated National Biodiversity Strategy Action Plan.

The consultant is expected to produce a final report upon successful completion of activities according to the agreed schedules.

Inputs from the Consultant

The consultant is expected to provide his/her own laptop computers and other professional support if necessary.

Proposed Methodology and Timelines

The consultant shall be engaged to undertake the evaluation working concurrently according to a planned schedule to be completed by the latest November 30th, 2017. The consultant is expected to propose a work layout, plan, budget and timelines to achieve the expected outputs with the appropriate methodology.

 

Expert Profile

 

The expert must fulfill the minimum requirements hereunder

 

 

Bachelor of Science or Bachelor of Arts in environmental studies, management and sustainable development and/or relevant experience

Minimum 5 years’ experience in project implementation andcoordination ( including work experience in FSM)

Consultant to have proven experience workingwith local, state and national stakeholders

Experience in biodiversity planning and reporting

Knowledge on National Biodiversity Strategy Action Plan

Language: Expert must be proficient in the use of the English language .Local language is advantageous

 

 

 

Competencies:

  • Excellent writing and oral communication skills in English,
  • Excellent ability to translate idea/concepts visually and/or orally
  • Knowledge on biodiversity conservation and sustainable development
  • Experience in implementation of the plan into national development frameworks

 

Evaluation Method

The proposals will be evaluated using the UNDP cumulative analysis method whereby the total score is obtained upon the combination of weighted technical and financial attributes.

Cumulative analysis

The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below:

 

When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weighting; 70%

* Financial Criteria weighting; 30%

 

Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of technical assessment for shortlisted proposals.

 

The highest combined weighted score, which provides the best value for money will be awarded the contract.

Criteria

Points

Percentage

Qualification

 

50%

Bachelor of Science or Bachelor of Arts in environmental studies, management and sustainable development and/or relevant experience

10

Experience

 

 

Minimum 5 years’ experience in project implementation and coordination ( including work experience in FSM)

 

10

Experience in biodiversity planning and reporting writing

 

10

 

Knowledge on National Biodiversity Strategy Action Plan

 

10

 

Previous experience in undertaking similar type of consultancy

10

 

Competencies

 

20%

Excellent writing and oral communication skills in English,

Excellent ability to translate idea/concepts visually and/or orally

Knowledge on biodiversity conservation and sustainable development

Experience in implementation of the plan into national development frameworks

.

 

 

5

5

5

5

 

Technical Criteria

 

70%

**If necessary interviews shall also be conducted as part of the technical evaluation to ascertain best value for money.

 

 

Financial Criteria – Price

 

30%

Total

 

100%

 

APPLICATIONS: Proposals should include:

 

a Results-Oriented Curriculum Vitae with full contact details of three referees

a cover letter summarizing your experience and qualifications for this consultation (should not exceed 2 pages)

fee proposal and work plan with timelines to undertake this assignment

a completed P11 form available from UNDP website

 

Applications to be electronically submitted by 21 June, 2017 to procurement.fj@undp.org

 

Incomplete applications will not be considered and only candidates for whom there is further interest will be contacted.

 

Additional information including the Post Profile, Results-Oriented Curriculum vitae format is available from the UNDP website: www.pacific.undp.org or the UNDP Office.

 

Women candidates are encouraged to apply.

*The Fiji Office covers Fiji, Kiribati, Marshall Islands, Micronesia, Nauru, Palau, Solomon Islands, Tonga, Tuvalu and Vanuatu

 

 

 


Other tenders from Fiji за for this period

National Biodiversity Expert Consultant (National Biodiversity Project) Source: United Nations Procurement Notices (UNDP)